Important documents such as birth certificates, marriage certificates, CENOMAR or certificate of no marriage, and death certificates can be obtained at the Census or the National Statistics Office (NSO). These documents may also be obtained online. However, since some people are unavailable or too busy to pick up these document themselves, they need to authorize someone to pick up.
Here is a sample authorization letter to pick up any of such documents from the Census. Use a Arial or Times New Roman 12 font for easier readability. Print on a letter size bond, while the use of envelopes are optional.
(Location of NSO)
To whom it may concern:
This is to authorize Mr./Ms. (Name of the person you want to authorize) to pick up my Birth Certificate/Marriage Certificate/Cenomar, in my behalf. Please see enclosed my personal identification card for your reference.
Note: When the person who requests for the document is NOT any of the following:
a)Owner of the document,
b) his/her spouse,
c)his/her parent (if minor),
d)his/her direct descendant, or
e) his/her direct guardian/institution-in-charge,
the National Statistics Office (NSO) requires the following documents:
1) authorization and ID of the owner of the document, and
2) the ID of the representative.
For more information on requesting a birth certificate check out this NSO link.
(Post last updated 03 July 2014)
Sample Authorization Letter to Pick Up an Official Document