Sample Authorization Letter to Claim a PSA Birth Certificate or Other Civil Registry Document (Formerly NSO)

Important documents such as birth certificates, marriage certificates, CENOMAR or certificate of no marriage, and death certificates can be obtained at the Philippine Statistics Office (PSA) satellite offices nationwide. 

For faster transactions, the same documents may also be obtained online via PSA Serbilis website. However, take note that only authorized persons can request it even online. This will be the best option if one simply does not have the time to physically obtain it from a PSA center. 

For those who opt to request their birth certificates and other documents in person, and since some people are unavailable or too busy to pick up these document themselves, they need to authorize someone to pick up the same.

Here is a sample authorization letter to pick up any of such documents from the  Philippine Statistics Office (PSA). Use a Arial or Times New Roman 12 font for easier readability. Print on a letter size bond, while the use of envelopes are optional.


(Date)

Census/NSO Office
(Address of NSO)


To Whom It May Concern:

I, (FULL NAME OF REQUESTING PERSON) , HEREBY AUTHORIZE [FULL NAME OF AUTHORIZED REPRESENTATIVE], to claim and receive my PSA [TYPE OF DOCUMENT] on my behalf.  

             

Details of the Requesting Person:

Name: ____________________________________

Valid ID: ___________________________________

ID Number: ________________________________

Details of the Authorized Representative:

Name: ____________________________________

Valid ID: ___________________________________

ID Number: ________________________________

I am authorizing the above-named representative because I am unable to personally claim the document. Attached are copied of our valid IDs for verification.

Thank you.

Respectfully,

_______________________________

[SIGNATURE OF REQUESTING PERSON]

[PRINTED NAME OF REQUESTING PERSON]

Contact Number: __________________________

                                                                             

It will look a bit like this below, but you can copy paste and print using A4 or legal size paper depending on your preference. 

Note: When the person who requests for the document is NOT any of the following: 

a)Owner of the document, 
b) his/her spouse,
c)his/her parent (if minor), 
d)his/her direct descendant, or 
e) his/her direct guardian/institution-in-charge, 

the National Statistics Office (NSO)  requires the following documents:

1) authorization and ID of the owner of the  document, and 
2) the ID of the representative. 

For more information on requesting a birth certificate check out this PSA Serbilis link.

Disclaimer:

This is a sample format only for general information, not legal advice. Requirements can differ by office, so check and confirm what the PSA outlet /local civil registrar /other agencies accept and bring the required documents and valid IDs.