Sample Resignation Letter (Compliant with Philippine Labor Code)

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Below is a standard, easy-to-use sample format for a basic resignation letter. This simple resignation template can be used when submitting a formal printed letter to your HR department or when sending your resignation via official company email.


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[Insert Date]
[Name of Immediate Superior or HR Manager]
[Company Name]
[Company Address]

RE: Resignation from [Insert Your Position]

Dear Sir/Madame [Insert Last Name of Superior]:

This is to formally inform you of my decision to resign from my position as [Insert Your Current Position] at [Company Name]. In accordance with company policy and Philippine labor standards, my resignation will be effective on [Insert Effective Date — typically 30 days from the date of this notice].

I would like to take this opportunity to express my sincere gratitude for the career growth, mentorship, and professional opportunities given to me during my tenure with the organization. Working with the team has been a valuable experience.

To ensure a seamless transition and proper handover of my ongoing projects and responsibilities, you can be assured of my full cooperation and attendance during my remaining notice period.

Thank you once again for your guidance and support. I wish the company continued success in the future.


Sincerely,

[Insert Your Signature if printed]
[Insert Your Full Name]
[Insert Your Job Title / Employee ID Number]
cc: Human Resource Department / Manager

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Important Guidelines When Resigning in the Philippines:

  • The 30-Day Notice Rule: Under Article 300 (formerly Article 285) of the Philippine Labor Code, an employee must serve a written notice to the employer at least one month (30 days) in advance. Failing to do so without a valid just cause may expose you to liabilities for damages.

  • Exceptions to the 30-Day Notice: You can resign with immediate effect without serving the 30-day notice under specific legal grounds, such as serious insult by the employer, inhuman treatment, commission of a crime against the employee, or other analogous causes.

  • Clearance and Final Pay: Make sure to complete your company’s clearance form, account for all company property, and coordinate your exit interview to ensure the smooth release of your final pay and government clearances (BIR Form 2316, SSS, PhilHealth, Pag-IBIG).

Disclaimer: This template is provided for general informational and educational purposes only and does not constitute formal legal advice. Employment contracts and company handbooks vary, so always review your specific employment agreement before submitting your resignation.

Looking for more professional documents? Browse our Template & Letters Hub for more free downloadable guides, affidavits, and correspondence templates.






Location: Philippines

Comments

  1. Anonymous7/23/2013 07:48:00 PM

    I've been searching and looking for some professional resignation letter samples that will help me in writing my own. Thanks for sharing these ones.

    Regards,
    Romina @ Satyesm

    ReplyDelete

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